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Borrowing rules

Closed stacks (location codes 00/ 02/ 03/ or 04/ )

Status in Search Portal User groups Borrowing rules
'Available for request' All users
  • Enter the request in the Passau Search Portal and indicate where you wish you collect the books: the Central Library's collection area or check-out desk of the Regional Library
  • Loan period: four weeks for monographs; two weeks for periodicals and theses
  • You may renew the loan period in your user account, unless the borrowed item has been reserved or the renewal limit has been reached (maximum five renewals). Items with a renewed loan period are subject to library recall/cancellation of renewal, in which case you will receive a recall notice
  • Requested items are placed on the shelves in the Central Library's collection area, arranged by library users' names
  • Items on loan can be reserved in the Passau Search Portal
  • Collect the requested items from the collection area in the Central Library and hand them in to the check-out desk before removing them from the library
  • Books are generally ready to be picked up from 11:00 a.m. on the following workday
  • Requested items will be shelved in the collection area for a period of one week; items not picked up during that time will be returned to their usual location
  • Delivery problems: If the desired item is not in its location, the request is processed again after four days. Please talk to a member staff at the check-out desk in the Central Library if the item still isn't available for collection after five days
  • Items you have requested but do not wish to borrow or only need for copying purposes inside the library should be handed back at the check-out or returns desk. Doing so allows other users to get their hands on them sooner

Textbook collection (location code 17)

Status User groups Borrowing rules
'Open-access shelves' Students

The textbook collections include a number of copies of essential textbooks, arranged by subject. Each reading room has its own textbook collection, which contains specialized literature:

17/A-D, F, K-N, R: Central Library, next to the entrance to the reading room (humanities and social science books)
17/E, G, H, I: Nikolakloster Library reading room (books on language and literature)
17/P: Law Library reading room
17/Q: Business Administration & Economics Library reading room
17/S-Z: Computer Science & Mathematics Library reading room

  • Take the book/item from its shelf location
  • Take the book/item to the reading room desk for check-out or to return it
  • Loan period: four weeks
  • You may renew the loan in your user account in the Passau Search Portal, unless the borrowed item has been reserved or the renewal limit has been reached (maximum five renewals)
  • Reservations should be made in the Passau Search Portal. When making a reservation, it erroneously indicates the Central Library as the place of collection; however, reserved items from the textbook collection are always collected from the relevant reading room
  • You may borrow up to ten items simultaneously

Reading room collection (location codes 31/ 40/ 50/ ... 99/)

Status User group Borrowing rules
'Open-access shelves' All users
  • Take the book/item from its shelf location
  • Take the book/item to the reading room desk for check-out or to return it
  • Loan period for students and non-university members: 14 days without the possibility of renewal
    (maximum of five reading room books)
  • Loan period for holders of special library cards: 6 weeks;
    loan period for professors: 12 weeks
  • Reservations are not available for these items
Rules for periodicals:
  • Only for university staff
  • Check-out at the reading room's respective circulation desk
  • Loan period: two weeks
  • Renewals or reservations are not available for these items

Lounge Library (location mark 14)

Status User groups Borrowing rules
'Open-access shelves' All users
  • Take the book/item from its shelf location
  • Take the book/item to the Central Library check-out desk or returns desk
  • Loan period: four weeks
  • Renewals via user account in the Passau Search Portal (maximum five renewals)
  • Items on loan can be reserved

Dictionaries for examinations – special loan

Status User group Borrowing rules
Not available for borrowing Students
  • Borrowing starts one hour before the exam. For exams starting at 8 a.m., dictionaries can exceptionally be borrowed from 6 p.m. the previous day.
  • Must be returned immediately after the exam (avoid overdue fines!).

State Library of Passau (shelf marks beginning with 'S/')

Due to the changeover of the State Library to its own library system, it will probably not be possible to order and borrow items from its holdings until the end of June 2024. Until the system changeover is complete, the holdings can only be used in the reading room of the State Library.

IKON collection (location marks 750 or 280)

Holdings of the library of the Institute of Eastern Bavaria Area Studies (IKON), formerly: Institute for Eastern Bavarian Local History Research

With 280 beginning shelfmarks:

Stock can be ordered via the Passau search portal; see closed stacks

With 750 beginning shelfmarks:

The reference collection of the IKON library is housed in the State Library and is freely accessible.

Interlibrary loans

Borrowing rules
  • Interlibrary loan requests can be made via Passau Search Portal
  • Items borrowed via interlibrary loan can be collected from the Central Library's check-out desk during the opening hours of the Central Library reading room
  • Please allow for a minimum of two weeks for interlibrary loans to arrive
  • Items will be ready for collection for two weeks after reception
  • Loan period and renewals are as per the regulations of the owning library – these will be indicated in your library user account.
  • Interlibrary loans must be returned by the due date and re-requested if necessary
  • Notifications are sent by e-mail and are shown in your account with the status 'ready for collection'
  • The red charge slip must be returned together with the book.
  • Return the book to the returns desk in the Central Library
  • More information on interlibrary loans

Returning borrowed items

Borrowed items should be returned to the same desk where they were checked out: the reading room desk for the reading room collection; Central Library returns desk for books from the closed stacks and borrowed via interlibrary loan.

All borrowed items, including those borrowed from the University Library and via interlibrary loan, may be returned to the Regional Library, Michaeligasse 11.

Returns by mail
All items can be returned by mail. Please send them to the parcels address:

Passau University Library, Innstr. 29, 94032 Passau, Germany

Avoid fines by sending your books back on time, taking into account the time the items will spend in the post (if returning by post).

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